Time for a getaway! Learn how to set your out-of-office on Teams and Gmail: Watch our video guide
You’ve earned a break. Whether it’s for holiday celebrations, a boat trip, or just a few days to recharge at home — taking time off is well-deserved.
Before you head out, make sure to inform your colleagues or clients that you won’t be available to answer emails or messages! Many organizations rely on messaging tools such as Teams or Slack, making it convenient to start there when setting your out-of-office alert.
If you want to elevate your time away from work, consider activating a focus mode on your iPhone that will silence work-related notifications.
Check out this video for a guide on setting an out-of-office message on Slack and Teams.
What does OOO signify in the workplace?
OOO means “out of office.” This phrase can be used when you’re taking time off, traveling, or briefly stepping away from work. OOO messages automatically let people know that you won’t be replying or may take longer to respond.
Steps to set out of office in Outlook and Teams
If you are using Microsoft software, setting up your out-of-office message in Teams is quite straightforward:
- Click on your profile icon in the top right corner of the app.
- Select Set status message.
- Choose Set out of office message.
- Enable the setting.
- Enter your personalized out-of-office message.
- Click Save.
You also have the option to send the message during a specific timeframe or create different messages for individuals outside your company.
- Select Tools from the menu bar.
- Click on Automatic Replies…
Note that some steps may differ based on the software version you’re using or if you’re accessing it through a browser rather than the apps. For more specific instructions, refer to their website.
How to set out of office in Gmail
To configure an out-of-office message in Gmail, follow these steps:
- Click the settings gear.
- Select See all settings.
- Scroll down until you reach Vacation responder.
- Toggle the setting on and fill in the message box.
How to set out of office in Slack
To create your out-of-office message in Slack:
- Click your profile picture.
- Select Update your status.
- Choose Out of office.
- Specify the date range and add a message.
